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Download
the complete Individual Contributor TBYL Overview.
This course enhances the productivity of Individual Contributors
by teaching them to create and maintain an Integrated Management
System. This system uses Microsoft Office Outlook and MPS methods and
protocols to process a constant stream of incoming electronic
and voice mail communications, next actions and projects.
Individual Contributors learn to focus effectively while on
the job without being hindered by a non-stop flood of required--but
not necessarily urgent--input, decisions and actions. Learning
a three-phase workflow method, Individual Contributors immediately
apply the concepts taught to current work at hand. The system
is flexible to adapt to each participant's work style and workload.
By the end of the one-day seminar, Individual Contributors will
experience a sense of relaxed, focused control, with all objectives,
projects, plans, action steps, and information organized in
Outlook. Key issues addressed include: e-mail overload, e-mail
protocol, digital communications, filing, managing multiple
objectives and projects, interruptions, tracking delegated items,
reading material and integrating personal and professional priorities.
A pre-call is held prior to the eight-hour seminar to assess
roles, objectives and appropriate customization. The seminar
takes place in a computer lab, classroom or conference room
with a combination of PC's and laptops. If possible, these computers
are connected to the server so participants can work in real time.
Course Outline
Introduction
- Program overview
- Assessment of current objectives
and challenges
- Review the MPS Workflow Model
Collecting
- Setting up an effective Collecting
System
- Collecting commitments and agreements
into the Outlook TaskPad
Processing and Organizing
- Setting up an effective Action
System
- Creating Planning & Action categories
- Review the MPS Workflow Model
- Processing e-mail, voice mail, papers
and the Outlook TaskPad using the MPS Workflow Model
- Creating a Total Life To Do list
in the Outlook TaskPad
- Setting up an effective Reference
System using the Outlook Personal Folder list and My Documents
- Use the MPS Four D's to process
e-mail:
• Delete It
• Do It
• Delegate It
• Defer It
- Establish an e-mail protocol:
• Define the To, Cc, and Subject lines
• Create meaningful e-mails
- Define a communication protocol
- which digital devices to use when and where
- Integrate handheld devices, SharePoint™
and other related Microsoft productivity technologies
Prioritizing & Planning
- Set up an effective baseline calendar
- Prioritize and plan the Outlook TaskPad
- Plan the week against objectives
and priorities
- Maintain an Integrated Management
System
- Establish boundaries and routines
that support productivity
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